Board Meeting Venue
EventLab Studios® offers a private, appointment-only setting in Scottsdale for executive board meetings, investor sessions and leadership offsites.
Directors joining from Phoenix or across the country get professional video conferencing, clear audio and a discreet environment, with production support on hand from start to finish.
Run of show
You show up and focus on your audience. We handle everything else.
Send your date, headcount and preferred layout. We confirm what is open and schedule a short planning call.
Book a private tour to see the setup, sight lines and production options in person before you commit.
Our team handles layout, screens, sound and, if you want it, cameras and livestreaming, so your facilitators can lead.
Optional recordings and edited highlights mean the session keeps working for your organization after everyone goes home.
What's included
Broadcast-quality cameras, sound and lighting come standard. What matters is what they do for you.
By-appointment access means your meeting is the only thing happening in the studio.
Professional cameras and sound make video-conference participants part of the conversation.
Screens and presentation switching set up and tested before anyone arrives.
Capture investor updates or leadership messages for later distribution, only when you want it.
Spec sheet
Theater
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Classroom
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Boardroom
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U-shape
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Board meetings break down on the small things: a remote director who cannot hear, a deck that will not project, a hotel conference space with paper-thin walls. At EventLab Studios® the technology is handled by a production team, so the meeting can stay on the agenda.
Remote participants are brought in on screen with broadcast-quality cameras, sound and lighting, and presentations are switched cleanly for everyone in person and online.
Leadership teams use the studio for quarterly board meetings, investor presentations, strategy offsites and executive recordings such as CEO updates. Need to record a message to the whole company after the meeting? The studio is already set.
Larger groups may suit our corporate workshop venue or event venue, and both share the same production team.
Share the agenda and participant list early, noting who will attend in person and who will join remotely. This tells us how many camera views and microphones are needed so every director can be seen and heard clearly, and which video conferencing platform your organization prefers.
Send board materials that will be presented on screen ahead of time, and let us know if certain sections should only appear on in-person displays. For sensitive discussions, we can plan the session so production staff step out once the technology is running.
Decide in advance whether anything will be recorded. Many boards keep sessions unrecorded, but a CEO update, investor message or leadership announcement may be filmed separately after the meeting while the studio is already set.
Plan the practical details. Confirm arrival times, any refreshment needs once the catering policy is confirmed, and breaks in the agenda for directors to step away. If remote directors are in different time zones, schedule a short connection test with them the day before so the meeting starts on time.
On the record
Founder Patrick Antrim spent years on the launch side of the knowledge business, including the Mastermind program with Tony Robbins and Dean Graziosi, so the studio was built around what actually moves an audience.
Brands like TikTok, Target and Taylor Morrison have produced events and content at EventLab Studios®. Private events for the NFL Players Association during Super Bowl week.
Brands like American Express and LG have sponsored our events.
Every production is custom, so we do not publish rates. Tell us what you are planning, we schedule a short call, and you receive a written proposal built around your goals, schedule and deliverables.
Send your headcount and preferred layout in the contact form, and our team will confirm whether the venue is a good fit.
Discuss your catering needs with our team during your planning call.
Yes. We support Zoom, Microsoft Teams and Google Meet with professional cameras and audio so remote directors participate fully.
EventLab Studios® is at 8151 E Evans Rd, Suite 1, Scottsdale, AZ 85260, an easy drive from Phoenix, Tempe and Paradise Valley. Contact our team for parking and arrival instructions.
Every production is custom. Tell us what you are planning and we will send a proposal after a short call.