Event Production Company in Scottsdale

Conference production with a broadcast mindset

Most event AV is built to make a venue work. Our approach is built to make a venue work and to make the event watchable on a screen, because that is where most of your audience and most of your future marketing will meet it.

Our team handles audio, lighting, presentation switching, multi-camera capture and streaming, either at EventLab Studios® in Scottsdale or as part of your production plan. Brands like TikTok, Target and Taylor Morrison have produced events and content at EventLab Studios®, and we have hosted private events for the NFL Players Association during Super Bowl week.

What to prepare before the planning call

A clear brief makes event production faster and more accurate. Gather your event date or date range, expected attendance in person and online, the agenda with session lengths, and the number of speakers and panels. Note any sponsor commitments, such as logo placement or recorded segments, because those affect screen content and the run of show.

Decide what the remote experience should be. Some events simply need a clean stream of the main stage, while others need a dedicated host, produced breaks or interactive Q&A for online attendees. The more clearly you define that, the better we can plan cameras, crew and switching.

Collect speaker materials early. Set a deadline for final slides and walk-on music, and ask speakers about any special needs such as videos, live demos or handheld microphones. Late changes are normal, but a deadline gives everyone a stable starting point.

Plan for content after the event. Decide which sessions you want recorded, whether you need highlight edits for marketing or sponsors, and who will approve them. Capturing this in the proposal ensures nothing valuable is lost once the doors close.